Administration/General Management: Administrative Assistant
Office Manager/Administrative Assistant - AEG (Los Angeles, CA)
Anschutz Entertainment Group, Inc. (“AEG”) is a subsidiary of The Anschutz Company and one of the leading sports and entertainment presenters in the world. AEG owns a collection of companies including multi-use facilities such as STAPLES Center and Home Depot Center in Southern California, several sports franchises including the Los Angeles Kings (NHL) and Los Angeles Galaxy (MLS) and AEG LIVE, one of the world's leading concert promotion and touring companies. AEG is also currently overseeing the development of L.A. LIVE, a 4 million sq. ft. downtown L.A. sports, residential and entertainment district.
Due to our continuous growth and expansion into new markets, we are seeking an experienced Office Manager/Administrative Assistant to be an integral member of AEG’s team in Los Angeles.
The office manager/AA will be responsible for making sure the office and sales gallery runs smoothly with proper processes and procedures in place, the sales gallery should be stocked with supplies and all sales gallery equipment works well. You will work with receptionist to ensure that the gallery looks, smells and feels inviting for guests. This position will provide clerical and administrative support to sales manager and assist in all sales functions and events as needed. The Office manager/AA position will also cover the front desk for the receptionist to take lunch and breaks, and will cover for the two days per week the receptionist is off or in case of illness or vacation time.
Essential Job Functions:
* Maintaining and operating all office machines including phone system, copier, fax, mail meter, sound system, video system, heating/cooling system, alarms and various other devises.
* Ordering, stocking and maintaining all supplies including office supplies, contract packages, floor plans and brochure materials, beverages, food and coffee for guests
* Receive, sort and distribute all mail, fed ex and packages both incoming and out going.
* Create and maintain excel reports regarding traffic, sources, ratios etc.
* Set up meetings, take notes, distribute minutes and follow up as needed
* Maintain and distribute weekly calendar of events for sales staff including L A Live events and other functions.
* Organize and maintain all back office areas and inventory supplies such as hard hats, safety glasses, construction boots, socks, safety vests.
* Contact person for office cleaning, supplies and procurement
Non-essential Job Functions:
* Coordinate events and functions as needed with outside vendors
* Maintain gift card and marketing premium log with inventory and distribution including costs
* Keep running inventory of all sales and marketing materials
* Order flowers, gift baskets, and promotional items when necessary
Preferred Education:
* Preferred - Masters
* Required - Bachelors
Experience:
* Must have previous administrative/office management experience in high end sales – preferably in the real estate environment.
* Must be highly organized, detail driven and self starter with can-do attitude and high problem solving skills.
* Previous high end customer service experience preferred.
* Must be proficient in Microsoft Office applications; CRM experience preferred.
Required / Preferred Licenses or Certifications:
* California Real Estate Sales Person certification
Other:
* Must work some weekends, events and promotions as required.
AEG is committed to developing a diverse workforce reflective of the marketplace and the communities in which we do business. We believe a diverse workforce is not merely an advantage; it is mandatory for any company to be successful in today’s business climate.
AEG is an Equal Opportunity Employer
Apply for this position here.
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