----------------------------------------------
OFFICE TITLE:
Executive Assistant to the Commissioner
SALARY:
$42,173 - $55,000
CIVIL SERVICE TITLE:
Community Coordinator
WORK LOCATION:
31 Chambers St., 2nd Floor, New York, NY 10007
TITLE CODE NO:
56058
WORK UNIT:
Executive
JOB DESCRIPTION
The Department of Cultural Affairs (DCLA) provides support for the 34 City-owned cultural institutions as well as hundreds of not-for-profit cultural organizations and programs throughout the five boroughs. This constituency represents an astonishingly diverse array of internationally renowned and community-based organizations, including performing arts centers, museums, theaters, wildlife centers, botanical gardens, visual arts and film centers, and arts education programs.
Reporting to the Commissioner, the Executive Assistant will have a broad scope of responsibilities that require exercising discretion, taking independent initiative, and working with all levels of staff from the agency, other City offices, and cultural organizations to implement special projects and follow up on requests from the Commissioner. Diverse responsibilities will include, but are not limited to, the following:
· Ensuring that the Commissioner is fully briefed for all meetings and public appearances.
· Working closely with the Chief of Staff, oversees operations of the Office of the Commissioner, including scheduling and logistics, prioritization, correspondence, project management, and responding to inquiries from the agency’s constituent organizations, the Mayor’s Office, City agencies, elected officials and the general public.
· Providing administrative support to the Commissioner and coordinating special projects as needed.
· Providing extensive support to the Cultural Affairs Advisory Commission, including the planning and coordination of Commission meetings and major special events such as award ceremonies, seminars and other initiatives.
· Extensive writing responsibilities, including official correspondence, memoranda and special reports.
· Representing the Commissioner in meetings with individuals and organizations
· Supervises the Secretary to the Commissioner
QUALIFICATION REQUIREMENTS
1. B. A. Degree from an accredited college and two years or experience in community work or community centered activities in a area related to the duties described above or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However all candidates must have at least one year of experience as described in “1” above.
New York City Residency required within 90 days of appointment
PREFERRED SKILLS
The preferred candidate must have excellent writing, analytical and research abilities, along with strong communication skills, attention to detail, and the ability to multi-task. Solid organizational and computer skills are required. Administrative, development or public affairs experience, preferably in a not-for-profit context, is important. The ability to deal with a diverse constituency and work productively under pressure, both independently and as a team member is essential. A working knowledge of, and interest or experience in, the City’s arts and cultural community is a plus, as is a general knowledge of City government.
TO APPLY, PLEASE SUBMIT RESUME &COVER LETTER INDICATING JVN# TO:
NYC Department of Cultural Affairs - Recruitment Office
31 Chambers St. 2nd Floor, New York, NY 10036
E-mail address CRecruit@culture.nyc.gov (Indicate Office Title in subject line)
The Department of Cultural Affairs and New York City are Equal Opportunity Employers
DATED
08/19/08
© 2009-2010 celeste tabora