Special Events Coordinator- St Baldrick's Foundation (Pasadena, CA) The mission of the St. Baldrick's Foundation is to raise awareness and funds to cure kids' cancer by supporting cancer research and fellowships. While coordinating hundreds of head-shaving events worldwide, we work to provide a fun and rewarding experience for all participants. Since 2000, over 106,000 shavees have shaved their heads at over 2,400 St. Baldrick's events, raising over 68 million dollars, with head shavings in 50 U.S states, Washington D.C and 24 countries. The foundation makes grants to research organizations and funds local institutions and cooperative research on a national scale to help doctors work together to develop the best treatments for all children with cancer. Position Summary
This position is responsible for coaching, training, and volunteer management of special events including but not limited to St. Baldrick's head-shavings. This person will also be focused on supporting volunteer event organizers, shavees and others by answering questions, coaching and providing assistance as necessary. Responsibilities include interviewing and training volunteers; planning, and directing work; appraising performance; recognizing and guiding volunteers; addressing complaints and resolving problems. This position requires ongoing and regular communication with all assigned volunteers to coordinate logistics behind an event. The Special Events Coordinator will work effectively under pressure to deliver results in a fast-paced environment, and conduct duties professionally with the public, volunteers and fellow co-workers.
Primary Responsibilities • Recruit new event sites and support and coach volunteers for events in order to grow participation and revenue. • Guide volunteer organizers through the process of organizing and hosting a St. Baldrick's event on matters related to date and site selection, donation handling, event and volunteer management. • Will serve as a resource for recruiting volunteers, shavees and barbers. • Will troubleshoot local and overall issues relating to the event. • Provide guidance to volunteers for publicity, fundraising and awareness. • Manage event support including email/phone contact with participants. • Website monitoring and first response to email and phone inquiries from volunteers and participants using triage approach to handling each request uniquely and appropriately. • Project-manage areas of special events production in pre, during and post phases of planning and follow-up. • Provide guidance and support in use and updating of website, to include addition of photos, and event details and participant information. • Help volunteers fulfill their personal ambitions for involvement. • Coach organizers of non-head-shaving events as needed to produce successful events.
Position Requirements • Work habits characterized by maturity, professionalism, good judgment, diplomacy and tact with a commitment to the foundation's mission. • Minimum 2 years experience coordinating and planning events. • Project management experience. • Exceptional communications skills, both oral and written are essential (including some public speaking). • Good interpersonal, organizational and time management skills. • Ability to work independently and in a team environment to handle and prioritize multiple projects. • Computer proficient. Skilled knowledge of Microsoft Word, Excel, Outlook and the Internet. • Ability to work seasonal overtime – both nights and weekends may be required. • Occasional travel will be required.
We offer a competitive salary and great benefits. How to Apply: To apply, please e-mail your cover letter, resume, and salary history toHR@STBaldricks.org. Please reference "Special Events Coordinator" in the subject line. To learn more about St. Baldrick's, please visit our website:www.STBaldricks.org.